GREAT BARROW PARISH COUNCIL MEETING – Minutes – Tuesday 12th March 2019 at 7.30pm, at Barrow Village Hall
GREAT BARROW PARISH COUNCIL MEETING
Tuesday 12th March 2019 at 7.30pm, at Barrow Village Hall.
|PRESENT:||Cllr M Moulstone – Chairperson||Cllr J Owen|
|Cllr S Weaver||Cllr J Hassells|
|CLERK:||Mrs T Ryall-Harvey|
|Members of the public: 0|
Cllr F Rackham – Family Commitment
Cllr S James – Health Reasons
Cllr P Johnson – Family Commitment
Cllr E Johnson – CwaC – Work Commitment
DECLARATION OF INTERESTS
No new declarations of interest and no dispensations sought.
RESOLVED 19/020 that the Chairman signs, as a correct record the circulated minutes of the Parish Council meeting on the 12th February 2019.
Following last meeting when a letter had been received with regards to local housing needs, the Clerk had written to CWaC asking for information. CWaC have responded so say they are looking to pull the information together and come back to us.
Hedging at Orchard End residents had worked with the Parish Council to resolve this. The Parish Council thanked resident for their understanding and co-operation in this matter. Other hedging health and safety areas of concern within the village were raised and would be looked at in the future.
RESOLVED 19/021 – that the Council accept the accounts and payments of the Cash Book as circulated at the meeting,
RESOLVED 19/022 – that the Council accept £18.00 cash that was received in from the sales of footpath booklets.
RESOLVED 19/023 – that the Council accept the following payments that had been received since the last meeting: –
|To whom paid||Details||Amount||Cheque No|
|Egerton Electrical Ltd||Defib Installation||£1,139.64||300207|
|Software Geeks||Microsoft Office Software||£64.99||300205|
|Ashton Hayes Parish Council||Security Software||£8.33||300206|
|Clerk’s Salary||Tax Point 11||£587.86||300197|
|Clerk’s Salary||Tax Point 10||£429.14||300211|
|Cheshire Ecology Ltd||Bat Survey||£194.40||300208|
|C Law & Son||£300.00||300212|
It was reported that the Defibrillators had now been installed at the Primary School and in the telephone box at Little Barrow. Volunteers were sought to inspect on a weekly basis, as is required by the NWAS, and confirm that they are fully charged and pads were in date. Volunteers were also sought to clean and paint the telephone box. It was suggested to seek volunteers via the Barrow News. Additionally, it was reported that some glass in the phone box needed replacing. Cllr Moulstone undertook to do this. The Clerk brought to the meeting an option to buy a ‘Defibrillator’ sign to go in the telephone box at a cost of £80.00 plus VAT.
RESOLVED 19/024 – to purchase the Defibrillator sign.
It was reported that the Parish Council were now in receipt of the Remembrance Benches and they would be installed in their locations within the next two weeks.
Additional Clerk Hours
RESOLVED 19/025 – to reimburse the Clerk for the additional 10 hours over and above the core 8 hours per week that she had undertaken since taking on the role.
EU Leader Grant
Following the recent meeting with the Parish Council, BPPFF and Shop Committee to discuss the proposal to redevelop the Pavilion. The chairman confirmed that the Parish Council had won its application for an EU Leader Grant. RESOLVED 19/026 to sign and accept the EU Leader Grant for the purpose of rebuilding and redeveloping the Pavilion. Further grants would be applied to undertake additional work on the Playing Field.
The council noted the Planning Register as circulated at the meeting.
No planning applications had been received since the previous meeting.
REPORTS FROM VILLAGE COMMITTEES AND GROUPS
Barrow Parish Playing Field Committee
It was reported that the Trees had been removed since the last meeting and that now the container had been relocated. Additionally, the gate to the bowling green had been relocated.
The most recent Footpaths Minutes were received by the meeting, and disappointment was noted that the sandstone that had been removed by CWaC from one had the footpaths had now been lost. The meeting felt that the sandstone was part of the character of the footpath and village and compensation should be sought from CWaC. Cllr Moulstone undertook to speak to Chris Youngs to see if there was anything that could be done.
The PCSO latest newsletter had been received and was noted.
Cllr Moulstone reported that the new location for the Printing Room and storage facility for the Parish Council had now been cleaned by Mr Hockley and Cllr Moulstone. The Parish Council thanked them for undertaking this.
The printer was set to be relocated in early April following the completion of the next Barrow News.
Cllr Moulstone reported that he had been to look at the damaged gate and he confirmed that the post had rotted off and one of the main structural struts on the gate was damaged. He proposed to replace the post and gate. He had obtained a quote from Ringwood Fencing for approximately £150 for these and he undertook to carry out the work himself. RESOLVED 19/027 to purchase a new post and gate for the Allotments.
Cllrs Weaver, Owen and P Johnson were looking to review the NDP at a meeting schedule on 14th March. It was requested that a copy of the Ashton Parish Council NDP be circulated prior to this meeting.
POLICIES AND PROCEDURES
- Sickness and Absences Policy – Cllr Hassells read out his proposed Sickness and Absence Policy – RESOLVED 19/028 to adopt the policy.
- Disciplinary & Grievance Policy – Cllr Hassells suggested that we adopt the ACAS policy – all were in favour – RESOLVED 19/029 to adopt the ACAS Disciplinary and Grievance Policy.
- Bullying and Harassment Policy – slight changes in wording were requested. Following these amendment, it was RESOLVED 19/030 to adopt the Bullying and Harassment Policy.
PARISH COUNCIL ELECTIONS
It was reported that the notice of elections would be released on Friday 15th March, and then nominations for Parish Councillors be sought. It was explained that all nominations needed to be taken into CWaC for checking no later than 4 pm on Wednesday 3rd April.
STANDING CONSIDERATION OF HIGHWAYS MATTERS
- It was reported that the potholes at Stamford Bridge still had not been repaired.
- Poor road surface – Rocks onto Broomhill Lane – Clerk undertook to report it.
ITEMS FOR INFORMATION FOR NEXT MEETING
PART 2 – Members of the Press and Public were asked to leave at this point due to the confidential nature of the matters discussed.
Cllr Hassells undertook to redraft the contract and send round for signing.
The meeting closed at 9.25pm The next meeting takes place on Tuesday 14th May 2019