|Cllr M Moulstone – Chairperson
Cllr P Johnson
Cllr J Owen
Cllr S Weaver
Cllr J Hassells
Members of the public: 0
APPOINTMENT OF TEMPORARY CLERK
The Chairman formally requested the council to accept the proposal of Mrs Trudy Ryall-Harvey to be Clerk and Financial Officer to the council for the period 11th December until 30th June 2019.
19/001 RESOLVED unanimously. It was suggested that an advertisement is placed in March for a permanent Clerk.
Apologies were received from:-
Cllr E Johnson – holiday
Cllr F Rackham – health reasons
Cllr S James – health reasons
|3.||DECLARATION OF INTERESTS
There were no new declarations of interest and no dispensations sought.
|ACCEPTANCE OF MINUTES.
Amendments to the minutes of the meeting held on 12th November 2018 were made and recorded at the meeting. 19/002 RESOLVED unanimously to accept the amended minutes as an accurate record of the meeting held 12th November 2018.
Amendments to the minutes of the informal meeting held on 18th December 2018 were made and recorded at the meeting. 19/003 RESOLVED unanimously to accept the amended minutes as an accurate record of the meeting held on 18th December 2018.
No matters of public concern were raised at the meeting
A. 19/004 RESOLVED to accept the Cash Book to date.
B. Payments were received in since the last meeting of £1,500 from CWAC from Members Budget, £500 from Cullimore Dutton and £18.00 CASH from Footpaths Magazine.
C. Payments for approval
It was requested that payments be made to the Playing Field Foundation for £1,600 and Barrow Newsletter for £500.
It was requested to ensure all committed payments were made in future and for an easier monitoring system that a better financial report be brought to the Parish Council, with budget v actual payments made and estimates of when budgeted payments are due for paying.
19/005 RESOLVED unanimously to accept the financial information and payments for approval.
It was the Clerk’s recommendation that the Parish Council look to move the current account from Unity Trust to Barclay’s bank to bring it in line with the savings account the council has. 19/006 RESOLVED unanimously to accept this recommendation.
D. Payroll Company.
It was brought to the meeting following quotes that had been sourced from two companies a quote from Autela Payroll Company who specifically process payroll for Parish Council Clerks and Employees for the sum of £164 this year to cover processing of salary slips, PAYE and EOY paperwork.
19/007 RESOLVED unanimously to accept this company with immediate effect.
E. To agree a budget for 2019-2020
The budget was reviewed in great detail with a wish list of all budget headings and values discussed. It was then agreed that this budget was unworkable due to the loss the Parish Council would make and therefore cuts were made to achieve a more realistic budget.
19/008 RESOLVED to adopt the budget outlined below for the next financial year as follows:-
The budget was used to inform the precept request.
F. Precept Request for 2019-20
Following the approval of the budget.
19/009 RESOLVED unanimously to increase the precept by 6%. The Clerk is to submit the precept request on behalf of the Parish Council to CWaC.
A. To accept the Planning Register to date.
The Planning Register was accepted to date.
B. To discuss relevant planning applications
No planning applications were discussed.
|8.||REPORTS FROM VILLAGE COMMITTEES AND GROUPS
1. Barrow Parish Playing Field Committee – nothing was reported at the meeting.
2. Footpaths Committee – A letter was read out received by Chris Youngs thanking the Parish Council for putting her name forward for an award at the recent Gowy Ward Gathering.
The Footpaths Committee reported on the current state of the three of Barrow’s footpaths that they felt currently did not comply with section 130 of the highways act and asked the Parish Council to bring this to the attention of CWAC.
3. Police Issues – No police issues were raised.
4. Barrowmore Liaison – It was brought to the Parish Council that a complaint had been received from a resident with regards to materials that have been dumped/tipped on Barrowmore land, it was felt that this waste was hazardous to the environment and a danger to the animals in the field.
It was recommended that the resident take this to the environment agency. Cllr Moulstone would also speak directly with Barrowmore on this issue.
5. Allotments – Cllr Hassells reported that the Allotment Association would like to become more self-managing in future, they were undertaking to take responsibility for:-
– Managing allocation and waiting lists
– Organising collection of payments
The Parish Council would ask for an allotment officer to report to the council meetings and a Bi-annual update.
This was unanimously agreed.
6. NDP – nothing to report, it was requested that an update is brought to the next meeting.
|POLICIES AND PROCEDURES
19/010 RESOLVED unanimously to adopt the policies and procedures as outlined on the agenda that had been prepared by CHALC. It was suggested that the council consider two policies per meeting until all policies and proceeds had been customised to better suit Barrow Parish Council. It was requested that for the next meeting the GDPR procedure is put on the agenda for review.
|10.||STANDING CONSIDERATION OF HIGHWAY MATTERS
Nothing was reported at the meeting.
|11.||ITEMS FOR INFORMATION FOR NEXT MEETING
Nothing was brought for information for the next meeting.
|12.||COMMUNITY SHOP REVIEW
It was reported that planning permission for the Pavilion was expected to be finalised next week. An extraordinary Parish Council meeting was expected to be called in February for the Community Shop Group to present to the Parish Council their business plan and financial situation for review and consideration by the Parish Council.
Cllr Moulstone reported that a Bat Survey was being undertaken on 11th January 2019.
|13.||CLERK HANDOVER REVIEW
It was reported upon the large amounts of work that had been undertaken by Cllr Moulstone and the Clerk in organising and highlighting areas of concern following the departure of the previous Clerk. These were being worked through and updates would be brought to the next meeting.
It was reported that a meeting between CHALC and the three Parish Councils who had all worked with the previous clerk was taking place on 16th January and an update would be brought to the next meeting.
|The meeting closed at 10.30pm
DATE AND TIME OF NEXT MEETING
Tuesday 12th February 2019 at 7.30pm at Barrow Village Hall.