The contract with the Post Office provides that they will supply all Post Office related equipment including counters, screens, terminals, software, enhanced alarm system, etc. They will also fund any additional works required for the above for example any Post Office dedicated IT and telephony connections that may be required. This is still the current position. There is no “grant” from the Post Office; they will pay for what they need done.
We would point out that the contract was awarded by the Post Office on the basis of the original heads of terms which the Parish Council have unilaterally decided not to comply with.
There are two elements to the Openreach works.
Firstly, the cost of providing the infrastructure including ducting, cabling, cable pulling etc for the pavilion building (cost £1,927) and the further cost of re-arranging the network, digging trenches, et to allow connection to the cabinet on the other side of Long Looms (cost £1,923)
The ducting was supplied by Openreach prior to the trench being dug in advance of installation across the playing field. When Openreach came to install the cables they brought further ducting which they left on site. The shop has only been charged once for this cable in the fixed cost noted above. Comments such as surplus to requirements, full refund and redundant are incorrect.
With respect to the laying of the ducting this was undertaken by the Chairman of the Parish Council and the Chairman of the Shop Committee. This was completed within one day and we were informed at the time that there was no additional cost other than fuel as the digger was available on site. We would also note that the hire cost of a digger is approximately £100 per day
The Parish Council suggest that in order to save the cost of connecting to the cabinet on Long Looms a wireless or overhead cable should have been used.
We assume wireless means a 4G connection. We do not and neither do our various service providers (including our credit card company, till, stock control and ordering system supplier and the accounting software provider) consider 4G as a viable option for such cloud-based systems.
With respect to an overhead installation Openreach did not offer this as an option which would have probably required additional telegraph pole infrastructure on the playing fields.
Rural Four grant
Although our report of 6 April included all relevant information regarding grant monies, we have set out below in tabular form the utilisation of the Rural Four grant.
|Grant monies received||24,994|
|MJ Lighting||Building and car park lighting||2,491|
|Effective Air Solutions||Air conditioning||4,509|
|Topp Tiles||Tiles for toilets||160|
|By choice||Hot water cylinder||327|
|City Electrical||Cabling and emergency LED’s||219|
|Ainsley’s Industrial Flooring||Aborted concrete flooring||1,600|
|Openreach||Ducting and cabling installation||1,926|
|Openreach||Connection to cabinet||1,923|
|Remaining balance of grant||For installation of solar panels||6,839|
|(budgeted cost £6,980)|
With respect to the overall cost, a significant saving was achieved in the cost of the air conditioning installation by the Chairman of the Shop Committee such that there is no overspend.
We have provided all financial information required. The outstanding information is copies of invoices, guarantees etc.
We are still waiting sight of a draft lease, details of the outstanding works and replies to any of our many requests for information.